Import User Data From Source Systems

What Does the Import Feature Do?

Importing user data from HR systems is a common process in organizations. It is also highly prone to errors – mainly because it requires you to input user data twice: once inside the HR system and once inside the target or access management system. If done manually, mistakes are likely. A common scenario is that a new employee shows up for work on the first day but hasn’t got the privileges he or she needs yet. Another common problem is orphaned accounts. Both problems occur when HR fails to inform the IT department about the new employee or simply relays the information too late. Not withdrawing privileges in time when someone leaves the organization is a common security hole, as cyber criminals could use the orphaned account to gain access to your IT systems and data.

Advantages (CIOs, CISOs, IT Managers)

  • No security holes caused by orphaned accounts

  • Automation of joiner-mover-leaver processes saves time

  • No more inputting data twice

Advantages (IT Admins & Infrastructure)

  • Need to exchange joiner / leaver lists with HR eliminated

  • Data no longer has to be duplicated manually

  • Joiner / mover / leaver events are not overlooked or missed

What Is Provisioning?

The Import Plugin is used to transfer user data from source systems to tenfold. The plugin comes with an intuitive graphical user interface which allows you to set multiple simultaneous sources for import. tenfold also has various technical interfaces for importing the data (e.g. CSV import, SQL database queries, RFC and REST calls). All you need to do is adjust the import to the capacities of your HR software. The plugin ensures that the HR database is regularly synchronized with tenfold and also automatically triggers the appropriate workflows.

Which Workflows Does the Plugin Trigger?

When a new user is added to the HR software, the plugin automatically assigns the corresponding roles/profiles and associated standard privileges to them. The import plugin is particularly relevant to tenfold‘s user lifecycle management feature because it ensures that any joiner-mover-leaver processes are initiated automatically when new data is entered into the HR system. The tenfold import plugin has already been implemented in conjunction with all standard HR management solutions, including SAP HR, LOGA from P&I and DATEV.

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