The simplest method to add new employees is to enter them manually in tenfold. On request, the necessary user accounts and settings are then automatically created in all systems connected to tenfold (e.g. Active Directory, Microsoft® Dynamics, SAP® ERP, Office 365). The specific access rights within these systems can also be controlled and monitored through tenfold.
Connection to human resources
In addition, it is possible to import personal data very conveniently (and with time-control) from the HR system through database queries, web services or function calls, CSV or XML files. All attribute settings can be customized freely. tenfold automatically recognizes and processes new employees, resignations and data changes.
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Careers are often subject to all sorts of changes; mostly simple ones that require alteration or extension of employee data, such as name changes due to marriage, a new phone number or a different job title. This new data must be updated one time in tenfold and the software does the rest – it updates all connected target systems with the new data automatically. This guarantees a consistent and standardized database, especially where mandatory attributes, standardized formatting and standardized addresses are concerned.
Organizational modifications usually also require changes to IT system access and privileges. tenfold automatically creates and removes the relevant accounts and access rights and even factors in transition periods.
Leaving the company
When an employee leaves the company – for whatever reason – it is necessary to lock their previous access to all IT resources swiftly and securely. When a former employee is deactivated in tenfold, the software will automatically deactivate or delete all of their IT accounts and privileges, which prevents the occurrence of orphaned access rights that may open doors to data theft or abuse.
In tenfold, all user data and access rights are archived in an audit-proof manner, which prevents future manipulations and at the same time allows easy auditing of all changes. All information is still available for display and reporting, even after the data has been deleted.